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Policies

Contents

Philosophy of VRA Bulletin

The Visual Resources Association and Bulletin actively support the primacy of visual information in documenting and understanding humanity’s shared cultural experience. VRA is a multi-disciplinary organization dedicated to furthering research and education in the field of image management within the educational, cultural heritage, and commercial environments.

Manuscripts are considered for publication on the basis of the advancement of research, informational value, originality, and contribution to the field of visual resources. Contributions to the VRA Bulletin should conform to the journal’s mission statement and submission guidelines. For more information, please see VRA Bulletin Aims and Scope page or contact the Content Editor.

This journal provides immediate access to current content to members of the Visual Resources Association. After nine months, this content becomes open access (along with back issues) based on the principle that making research freely available to the public supports a greater global exchange of knowledge.

The VRA Bulletin is currently not peer-reviewed. Each manuscript received is read by the Content Editor and, if necessary, an extended group of content consultants and copy editors with expertise in specific topics. This is an informal type of editorial assistance that should not be construed as peer review. The Editors will determine whether the manuscript should be published as is, revised, or rejected.

Who Can Submit?

VRA members, image users in archives, libraries, museums, and educational contexts, and the extended community of information professionals are encouraged to submit original articles to be considered for publication in the VRA Bulletin provided he or she owns the copyright to the work being submitted or is authorized by the copyright owner or owners to submit the article. Authors are the owners of the copyrights to their works (an exception in the non-academic world to this might exist if the authors have, as a condition of employment, agreed to transfer copyright to their employer).

Registration and log-in are required to submit items online and to check the status of current submissions using the VRA Bulletin’s electronic publishing tools. Any questions about using the online system should be directed to the Production Editor.

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General Submission Rules

The Visual Resources Association is granted the non-exclusive right to publish, distribute, and make content for the VRA Bulletin available in any format in perpetuity.

Authors retain license to republish or distribute the written work provided that the original publication in the VRA Bulletin is cited and the written work is not republished in an identical format.

Please note: "publication" in a working-paper series does not constitute prior publication. If you have concerns about the submission terms for the VRA Bulletin, please contact the editors.

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Formatting Requirements

The VRA Bulletin has general rules and recommendations about the formatting of articles. Although they are not required upon initial submission, authors may want to consider the formatting issues at the early stages of manuscript preparation since they will be strongly recommended for the final submission. See Submission Guidelines for specific details related to the VRA Bulletin and the Final Manuscript Preparation Guidelines for general information provided by bepress. Although bepress can provide limited technical support, it is ultimately the responsibility of the author to produce an electronic version of the article as a Microsoft Word or RTF file that the system will convert to a PDF file. Uploading a PDF is possible, but not preferred because copy editors may want to use the track changes tool to indicate areas needing adjustments. Also, it is understood that the current state of technology of Adobe's Portable Document Format (PDF) is such that there are no, and can be no, guarantees that documents in PDF will work perfectly with all possible hardware and software configurations that readers may have making the uniformity of system-generated PDFs most desirable.

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Rights for Authors and VRA Online

As further described in our submission agreement (the Submission Agreement), in consideration for publication of the article, the authors assign to the Visual Resources Association the non-exclusive right to publish, distribute, and make content for the VRA Bulletin available in any format in perpetuity.

Please also see the expansive personal-use exceptions described below.

Attribution and Usage Policies

Contributors are responsible for obtaining permission for the reproduction of copyrighted materials and for reproduction fees. This permission must clearly state that the material may be reproduced in the VRA Bulletin in its online edition and full-text indexing.

Authors shall retain license to republish or distribute the written work provided that the original publication in the VRA Bulletin is cited and the written work is not republished in an identical format.

Personal-Use Exceptions

The following uses are always permitted to the author(s) and do not require further permission from the Visual Resources Association:

  • Storage and back-up of the article on the author's computer(s) and digital storage media (external hard drives, back-up servers, etc.), provided that the article stored on these computers and media is not readily accessible by persons other than the author(s);
  • Posting of the article on the author(s) personal website, provided that the website is non-commercial;
  • Posting of the article on the internet as part of a non-commercial open access institutional repository or other non-commercial open access publication site affiliated with the author(s)'s place of employment; and
  • Posting of the article on a non-commercial course website for a course being taught by the author at the university or college employing the author.
  • People seeking an exception, or who have questions about use, should contact the editors.

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General Terms and Conditions of Use

Users of the VRA Online website and/or software agree not to misuse the VRA Online service or software in any way.

The failure of the Visual Resources Association to exercise or enforce any right or provision in the policies or the Submission Agreement does not constitute a waiver of such right or provision. If any term of the Submission Agreement or these policies is found to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties' intentions as reflected in the provision, and the other provisions of the Submission Agreement and these policies remain in full force and effect. These policies and the Submission Agreement constitute the entire agreement between the Visual Resources Association and the Author(s) regarding submission of the Article.

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