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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, full URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • The textual margins are left justified; do NOT use right justification
  • In-text citations, whether parentheses, footnotes, or endnotes, are provided.

Author Guidelines

The following are the specific VRA requirements on style, formatting, account creation, and the submission of articles to the online VRA Bulletin It is highly recommended that you look these over before uploading any materials.


Style & Formatting

Make sure that your personal and manuscript information (author(s), title, keywords, abstract, etc.) is separate from the actual article. The system automatically adds this information from the fields you complete online.

For uniformity and easier online reading, a Times Roman 12 point font is recommended.

Single-spaced articles with the first word of each paragraph indented is the preferred form.

Left justify your margins, do NOT use right justification.

Remove any page numbers you have in your article, because the system will be generating these automatically for the entire issue.

Follow the Chicago Manual of Style, 17th edition, style guidelines, especially for headings and references, and Merriam Webster’s Collegiate Dictionary, 11th edition, is also recommended.

Where available, provide full URLs for the references.

Illustrations, figures, and tables should be placed within the text at the appropriate points (preferred), but may also be uploaded as supplemental files and linked separately (preferred for large audio or video files).

All photographs and reproductions should be clearly documented with appropriate caption information. Contributors are responsible for obtaining permission for the reproduction of copyrighted materials and for reproduction fees. This permission must clearly state that the material may be reproduced in the VRA Bulletin in its electronic edition. Images should be no more than 6" in width and scanned at a resolution between 150–300 dpi, preferably in color. The larger the file you upload, the longer the download time for readers.

Please refer to Strunk and White’s The Elements of Style for basic guidelines for formal writing.


Initial Submission

Whatever you type into the online fields is what you will see in the cover pages of the article in the published issue of the electronic journal. But you may revise this information any time before publication and/or upload new versions of the article as need be. Please be sure you have the following items ready in electronic form before submitting (to copy and paste/or type in directly):

Article Title,

Keywords (specific search terms for your article),

Subject categories (choose from menu options),

Acknowledgments (optional),

Short biographical information about the author or authors (a few sentences),

An abstract of 400 words or less,

Article in document format, such as OpenOffice, Microsoft Word, or RTF.

Adjustments and Editing

If your uploaded information or manuscript requires adjustments, the editors will contact you through the online system. The copy editors tend to use the "track changes" tool to suggest edits. You may accept or reject the changes individually or accept them all at one time. Please make sure to remove all "track changes" markings in your document before uploading the final copy, or they will appear in the online journal. When extensive rewriting is required before a submission is publishable, the article will be returned to the author with suggestions for rewriting. The editorial staff may not seek approval for minor editing done for style and grammar. Authors re-submitting manuscripts are expected to complete their revisions in a timely manner.


To upload the most current version of your article, you should NOT create a new entry, but edit what you previously uploaded. (You do not have to go through all of the steps of adding personal and manuscript information already stored online, but just need to revise the article portion of what you originally submitted).


If you have any questions about this process, the system, or need any assistance, please contact Amy Lazet, Production Editor. To make the issue uniform, we will be checking to ensure that all the information is complete and contacting you if we have questions (you may receive automatic e-mails from the system about these changes).

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.