Cataloging in the Cloud: Shared Shelf and ArchaeoCore

  • Elizabeth Berenz ARTstor
  • Ann R. F. Burns University of Virginia
  • Lucie Wall Stylianopoulos University of Virginia
Keywords: cataloging, Shared Shelf, archaeology, metadata, cloud, core, relational structure, standards, ArchaeoCore, conceptual model, CIDOC-CRM, MIDAS Heritage, DAACS, ontologies, VRA Core, ARTstor, SaaS


Cloud- based image cataloging and file management offers many potential benefits in terms of saved resources, ease of access, and security of assets. In addition, the potential for collaborative work is vast. With a cloud-based system it is possible for different institutions to collaborate to develop a shared set of fields for a specific discipline that will contextualize data, promote sharing, and enrich teaching and research. Another benefit of a shared system is the ability of researchers to contribute images and data where the research is taking place.

Shared Shelf’s metadata management tool provides such a platform for collaboration. The University of Virginia is using Shared Shelf to develop a new metadata standard for archaeology, one that we hope will be universally applicable to the different areas of the discipline. ArchaeoCore, as this working model is known, will provide a structure to carry the context with the object. This effort, while still a work in progress, has already provided valuable insights into the organization and expression of specialized data. It offers helpful perspectives in the creation of projects in other academic disciplines and will provide a conceptual model for legacy collections.

Author Biographies

Elizabeth Berenz, ARTstor

Elizabeth Darocha Berenz is a Senior Implementation Manager at ARTstor, where she works on the Strategic Services team to manage relationships with Shared Shelf subscribing institutions to ensure proposed solutions support participant requirements and lead to successful implementation of software and services. She received an MA in Modern Art History, Theory, and Criticism from the School of the Art Institute of Chicago and an MLS from the University of North Texas, concentrating in Digital Image Management.

Ann R. F. Burns, University of Virginia

Ann Burns is the Image Management Librarian at the Fiske Kimball Fine Arts Library at the University of Virginia. Her collection supports the teaching needs of the School of Architecture, including the Departments of Architectural History, Landscape Architecture, Design and Urban Planning. She also works with faculty to develop projects in Shared Shelf reflecting their research interests. Ann received an MLIS from the University of North Carolina, Greensboro, and an MA in Architectural History from the University of Virginia.

Lucie Wall Stylianopoulos, University of Virginia

Lucie Wall Stylianopoulos is Head of the Fiske Kimball Fine Arts Library at the University of Virginia. She is Librarian for Archaeology, Art, Art History and Classics. She is currently working on a project on mediaeval ceramics in Greece and is the originator of ArchaeoCore. She received an MA in Art History from the University of Chicago and an MLIS from the University of Maryland.

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