Designing for Scope, Embracing Drift: Customizing Metadata with Open-source Software and Grassroots Efforts
Digital asset management (DAM) refers to the process of collecting, cataloging, delivering, and preserving digital assets, while digital asset management systems (DAMS) provide users with a central location to search, locate, access, and share those assets in an easy and efficient way. DAM is now an established technology category and a rapidly growing field within the corporate sector, however, the nonprofit sector is dealing with similar issues and challenges in their efforts to effectively and efficiently store, manage, preserve, and distribute digital content for their organizations. Many nonprofit institutions, such as those in higher education, have limited resources with fewer staff and lower budgets, making the establishment of a DAMS challenging. This article focuses on the implementation of a photo archive management system for The Pennsylvania State University’s College of Arts and Architecture by a small dedicated team using open-source software. The team’s approach to technical and staff resources, budgeting, and metadata are outlined.
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